Project Coordinator, Technology and Operations

Who we are

At Yorkville University and Toronto Film School, we believe education is more than the pursuit of knowledge – it is a catalyst for transformation. Our mission, grounded in democratizing education, is to create access for learners from every background and empower them to achieve their aspirations and advance their careers.

We are committed to delivering rigorous, flexible programs that are both personally fulfilling and professionally rewarding, while contributing to the betterment of society. Since 2004, Yorkville has been among Canada’s few private, for-profit, fully accredited degree-granting universities, with campuses in Ontario, British Columbia, and New Brunswick. Together with Toronto Film School, we offer creative and academic pathways at both the college and university levels, cultivating a multidisciplinary environment where innovation and the arts converge.

Our community is vibrant and diverse. Many of our learners are adults balancing education with careers and personal commitments. Every member of our team – whether in teaching, operations, or technology – is dedicated to removing barriers and expanding access. Together, we deliver flexible, industry-informed learning that leads to meaningful opportunities. 

At our core is human connection – guiding people to reimagine their futures in a community defined by opportunity, creativity, and growth.

Who we need

We are hiring a Project Coordinator to join our Technology and Operations team. As our new Project Coordinator, Technology and Operations, you will be at the centre of high-impact initiatives that shape how our technology and operations teams deliver results. You will bring structure, clarity, and follow-through to large, multi-disciplinary projects supporting intake, planning, tracking, and execution. From coordinating project requests to maintaining documentation, organizing meetings, and managing project tasks in Smartsheet, you will help ensure priorities are aligned and initiatives move forward with momentum.

This is an existing vacancy for a full-time hybrid role, working 3 days a week in our downtown Toronto office.

What’s in it for you

Visibility. You want to play a central role in high-profile technology initiatives sponsored by executive and senior leaders. Your work will be visible at the highest levels of the organization, giving you exposure to strategic decision-making and the opportunity to influence how technology and operations evolve.

Impact. You want to work on projects that matter. From enterprise-wide system implementations to critical technology enhancements, the initiatives you support will directly shape how teams operate and deliver results. You will collaborate cross-functionally, build strong relationships, and gain insight into multiple areas of the business while driving meaningful outcomes.

Career development. We are disrupting traditional post-secondary learning. Yorkville University and Toronto Film School are forward-thinking institutions, and this role offers meaningful growth within a dynamic academic environment. You will be supported in your development and mentored by your manager as you expand your project delivery expertise. After one year, you will be eligible to pursue Yorkville University degree programs at no cost; an opportunity to deepen your academic foundation, including in areas relevant to project management, if that aligns with your goals.

As our new Project Coordinator, Technology and Operations you will:

• Support end-to-end project delivery. You will coordinate projects across their full lifecycle using Technology and Operations best practices, tools, and templates. You will create, monitor, and maintain detailed project plans, and manage Smartsheet for assigned projects and change requests. You will track day-to-day progress across concurrent projects of varying size and stage, including action items, risks, deliverables, timelines, and follow-up. You will organize project requirements, coordinate discovery sessions, and support the project intake process by evaluating requests, assessing scope, and facilitating stakeholder alignment to ensure initiatives are documented, prioritized, and routed appropriately.
• Drive communication and stakeholder alignment. You will collaborate with Business Analysts and cross-functional teams on a variety of initiatives, including new technology implementations, technology replacement projects, change requests, and enterprise-wide initiatives such as large-scale system rollouts. You will communicate with internal and external stakeholders to confirm priorities, surface risks, and maintain alignment on objectives and timelines. You will also prepare project status reports and presentations for team members and organizational leadership, ensuring visibility into progress and outcomes.
• Own project administration and documentation. You will organize meetings, prepare agendas, record minutes, and track follow-up actions to ensure accountability and progress. You will maintain clear, accurate, and accessible project documentation.

You have:

• The experience. You have supported or managed complex projects in a fast-paced environment and are familiar with a range of project management methodologies. You have coordinated project activities, managed timelines, and proactively addressed challenges to keep initiatives moving forward. You take initiative, communicate clearly, and bring a strong focus on execution.
• The initiative. You thrive in environments that require accuracy, responsiveness, and adaptability. You take ownership of your work, manage multiple priorities simultaneously, and maintain momentum across concurrent initiatives. You are organized, detail-oriented, and dependable.
• The technical skills. You are proficient in MS Office and project management tools such as Smartsheet, Asana, Wrike, Monday.com or MS Project. You are comfortable learning new systems and can quickly adapt to evolving technologies.
• The interpersonal skills. You bring professional written and verbal communication skills, including the ability to prepare and deliver presentations. You build trusting, collaborative relationships and work effectively with a broad range of stakeholders, from students and staff to senior leadership. You listen actively, ask thoughtful questions, identify gaps, and contribute practical solutions.

Why work at Yorkville University?

At Yorkville University and Toronto Film School, we are united by a shared purpose: placing the student experience at the heart of everything we do. Whether you are teaching, designing curriculum, advising students, advancing technology, or supporting operations, your work directly fuels learning potential, strengthens inclusive communities, and fosters purposeful curiosity.

Here, professional growth is part of our culture. In your role, you will have opportunities to help the launch of career-relevant programs, expand your expertise, and access tuition-free courses across our institutions - from certificates to master’s degrees. Curiosity, initiative, and innovation are encouraged, and your ideas can move from vision to reality.

Our scale offers the best of both worlds: the reach and stability of a national institution combined with the agility of a mid-sized organization, where contributions are visible and valued. You will be part of a diverse and inclusive community where authenticity is celebrated, collaboration is expected, and impact is shared - on students, colleagues, and your own professional journey.

At Yorkville and Toronto Film School, your work does more than make a difference. It empowers others to achieve their potential, while giving you the opportunity to realize yours.

Compensation philosophy

At Yorkville University and Toronto Film School, we believe compensation should be fair, straightforward, and supportive of your growth. Our salary ranges reflect progression from learning in the role to excelling, with each offer based on skills, experience, and role complexity.

This position offers a minimum annual salary of $65,000, a midpoint of $70,000, and a maximum of $75,000. Established hires typically start near the midpoint, while the upper range is reserved for those with deep expertise and sustained contributions. Offers below the midpoint recognize strong potential with room to grow.

We strive for equitable, consistent pay, though rates may vary within the same role based on performance, specialized knowledge, and impact.

We welcome conversations about compensation throughout the hiring process.

Join us

We welcome and appreciate candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we seek, express your interest. 

What you can expect from our hiring process:

• A virtual interview with a Talent Advisor discussing your interest in the role and the company. The conversation will be recorded using BrightHire, an AI-powered video interview tool. More details will be shared when you are invited to interview.
• A virtual interview with two members of the Technology and Operations team to explore your experience, project approach, and how you collaborate across stakeholders.
• A final in person interview with the Director and a member of the Technology and Operations team. This round will include a case presentation designed to assess project management acumen, followed by a discussion focused on how your skills, experience, and working style align with the department’s priorities and Yorkville University’s broader mission.

Diversity, equity and inclusion are a critical component of life at Yorkville University and Toronto Film School, and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community and other equity-seeking groups.

Yorkville University is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability, please notify Human Resources at 1-877-429-4029.

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