Practicum Coordinator

Canada - Remote, ON, Canada

Contracted

Practicum Coordination

Experienced

Who we are

At Yorkville University and Toronto Film School, we believe education is more than the pursuit of knowledge – it is a catalyst for transformation. Our mission, grounded in democratizing education, is to create access for learners from every background and empower them to achieve their aspirations and advance their careers.

We are committed to delivering rigorous, flexible programs that are both personally fulfilling and professionally rewarding, while contributing to the betterment of society. Since 2004, Yorkville has been among Canada’s few private, for-profit, fully accredited degree-granting universities, with campuses in Ontario, British Columbia, and New Brunswick. Together with Toronto Film School, we offer creative and academic pathways at both the college and university levels, cultivating a multidisciplinary environment where innovation and the arts converge.

Our community is vibrant and diverse. Many of our learners are adults balancing education with careers and personal commitments. Every member of our team – whether in teaching, operations, or technology – is dedicated to removing barriers and expanding access. Together, we deliver flexible, industry-informed learning that leads to meaningful opportunities.

At our core is human connection – guiding people to reimagine their futures in a community defined by opportunity, creativity, and growth.

Who we need

Reporting to the Manager of Practicum Coordination, we are hiring a Practicum Coordinator to join us for a 12 month contract with the possibility of extension. As our new Practicum Coordinator, you will assist students enrolled in practicum placements as part of the field training component of our Master of Arts in Counselling Psychology (MACP) program, providing placement support. You will liaise between students and the Field Training department, collaborate with faculty and students, and ensure a meaningful and effective practicum and classroom experience.

This is an existing vacancy covering a maternity leave, working remotely within Canada in the Eastern time zone.

What's in it for you

Influence and impact. You want to contribute to the mission of a leading Master's program in Canada. You want to play a critical role in students’ success, engaging and providing support to them as the primary link to their clinical posts.

Exposure. You will have the opportunity to work with practicum sites and supervisors across Canada, gaining insights into different approaches, requirements, and best practices in clinical training. This national perspective will broaden your expertise and expand your professional network, positioning you for future career growth.

Career growth. Yorkville University is a progressive, forward-thinking, innovative education centre. This is a unique opportunity to work in academia while still being connected to clinical practice. You will gain firsthand experience supporting practicum placements, working within a structured framework, and developing transferable skills that can open doors in education, administration, or clinical leadership.

How you will make an impact

Support practicum students. You will monitor student progress throughout their placement, providing guidance and hosting live and virtual office hours. You will assist students with special requests, such as practicum extensions, site changes, or site terminations, ensuring they receive the necessary support.
Liaise with practicum sites. You will collaborate with site supervisors and faculty, offering support and ensuring alignment between academic expectations and field training.
Manage student’s Practicum submissions. You will track student hours and identify potential red flags to escalate to the Senior Practicum Coordinator. You will review and ensure all practicum-related documentation is complete and accurate.
Manage documentation. You will maintain key student records, including evaluation forms and feedback reports. You will ensure course bulletins and practicum materials are up to date. Additionally, you will document significant student communications in the shared drive and communication logs.
Respond to student issues. You will read and respond to student emails and support tickets within 24 hours, forwarding issues to the appropriate departments when necessary (e.g., IT for tech issues, Faculty Instructors for assignment questions).
Champion our culture. You will contribute to a supportive, team-oriented environment that reflects our core values. You will play a key role in maintaining an engaging and productive practicum experience by fostering clear communication, proactive problem-solving, and student success.

What you bring

The education and experience. You have a Master's degree in Psychology, Social Sciences, or a related field. You have professional experience in a related field. You are detail-oriented, highly organized, and can effectively manage large volumes of confidential paperwork.
The interpersonal skills. You can build trusting and influential relationships with students, faculty, and practicum site supervisors across Canada. You have strong conflict resolution and crisis management skills and can navigate sensitive situations with professionalism and cultural sensitivity. You are comfortable engaging in high-level communications, whether supporting graduate students or collaborating with university staff and faculty.
The technical skills. You are proficient in Microsoft Office, Adobe, and data management. You can quickly learn other software programs used in online learning.
The problem-solving mindset. You think on your feet and can adapt to evolving challenges in a fast-paced environment. You are a proactive problem solver, able to identify and resolve issues efficiently while maintaining a student-focused approach.
The collaborative approach. You thrive in a team-oriented environment where communication and collaboration happen throughout the day. You actively contribute to a supportive and connected team culture, ensuring smooth coordination across all practicum-related activities.

Why work at Yorkville University?

At Yorkville University and Toronto Film School, we are united by a shared purpose: placing the student experience at the heart of everything we do. Whether you are teaching, designing curriculum, advising students, advancing technology, or supporting operations, your work directly fuels learning potential, strengthens inclusive communities, and fosters purposeful curiosity.

Here, professional growth is part of our culture. In your role, you will have opportunities to help the launch of career-relevant programs, expand your expertise, and access tuition-free courses across our institutions - from certificates to master’s degrees. Curiosity, initiative, and innovation are encouraged, and your ideas can move from vision to reality.

Our scale offers the best of both worlds: the reach and stability of a national institution combined with the agility of a mid-sized organization, where contributions are visible and valued. You will be part of a diverse and inclusive community where authenticity is celebrated, collaboration is expected, and impact is shared - on students, colleagues, and your own professional journey.

At Yorkville and Toronto Film School, your work does more than make a difference. It empowers others to achieve their possible, while giving you the opportunity to realize yours.

Compensation philosophy

At Yorkville University and Toronto Film School, we believe compensation should be fair, straightforward, and supportive of your growth. Our salary ranges reflect progression from learning in the role to excelling, with each offer based on skills, experience, and role complexity.

This position offers a minimum annual salary of $60,000, a midpoint of $62,500 and a maximum of $65,000. Established hires typically start near the midpoint, while the upper range is reserved for those with deep expertise and sustained contributions. Offers below the midpoint recognize strong potential with room to grow.

We strive for equitable, consistent pay, though rates may vary within the same role based on performance, specialized knowledge, and impact.

Base salary is one part of a broader package that includes paid time away, retirement savings matching, and extended health coverage with 80% of premiums paid. After 12 months of full-time employment, there is also tuition-free access to all our education programs.

We welcome conversations about compensation throughout the hiring process.

Join us

We welcome and appreciate candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we seek, express your interest.

What you can expect from our hiring process:

A virtual interview with a Talent Advisor discussing your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered video interview tool. More details will be shared when you are invited to interview.
A virtual interview with a Senior Practicum Coordinator to discuss how your education and experience align with the needs of the team. This will also be an opportunity for you to ask further questions about the role, team, and culture.

Diversity, equity, and inclusion are critical components of life at Yorkville University and Toronto Film School, and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community and other equity-seeking groups.

Yorkville University is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability, please notify Human Resources at 1-877-429-4029.

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